Using RPA to migrate from SAP R3 to SAP S/4HANA

Today SAP is one of the major enterprise resource planning (ERP) tools used in businesses, with almost one-quarter of the total market share. It is focused on helping companies with their Operations, Financials, Human Capital Management, and Corporate services.

With multiple versions, SAP S/4HANA is the most used so far. This is considered the biggest update to their ERP strategy and platform in over two decades, compelling more and more companies to migrate to SAP S/4HANA because of its in-memory technology. In conclusion, there are around 50.000 project migrations on-course until 2026, and around 200.000 companies affected by it. The actual SAP application runs numerous processes daily that are indispensable for the company’s operational activities. The new release S/4HANA Business Suite offers the possibility to digitalize business processes, but for businesses with a lot of processes, this can be particularly costly, and here is where RPA can be extremely helpful.

How to use RPA to simplify the migration process


Traditionally in an SAP migration, the two systems (new and old) should run and be maintained in parallel, so employees need to fill the inputs in both systems to make sure that the new system has the same results as the old. This is a costly, time-consuming process that can be avoided with RPA by automating individual sub-steps that can be particularly extensive and complex.

Especially for large migration projects, RPA can shorten the migration time and make it more reliable. A UiPath study showed that a typical migration process could cost up to 10 million US dollars and takes around 18 months, and RPA can significantly reduce this cost and time.

Many companies going through version migration have additional code to customize SAP applications. This means thousands of extra coding lines aside from the SAP specifications. When a company is migrating from SAP R3 to SAP S/4HANA, these custom applications might not run so smoothly because of their different coding standards. This is where RPA can shine and be used to increase compliance and quality, especially Petze, our RPA code quality tool that is capable of identifying thousands of lines of custom code, analyze the vulnerabilities, check compatibility problems and sort out any issue automatically.

Streamline migration

RPA Business Case

The intelligent business process automation can be an outstanding solution to migrate SAP R3 to SAP S/4HANA as it helps to identify data objects, reduce dependencies from SAP solutions and lower the data load cycle. Also, every data cycle needs to be tested, and robots can run the testing cycles to free up employees so they can focus on other key tasks.

We know that making the big move from your current SAP application to S/4HANA can be challenging, but RPA can make the path safer and ensure a smooth transition through automation, shortening the project time and reducing additional costs. Get in touch!

Tags: RPA